School software provider moves to 3-year licensing deals • The Register | #microsoft | #hacking | #cybersecurity

Education Software Solutions – a one-time Capita-owned school software provider now under the control of Montagu Private Equity – is being marked down by customers for moving to minimum three-year licensing contracts.

Sold in December for £400m, ESS has become part of the same group as ParentPay, run by CEO Mark Brant, who wrote to school customers last week.

“We trust you are beginning to enjoy a more settled academic year,” the letter seen by The Reg states. “The pandemic has had an impact on all of us, especially pupils and those responsible for their learning and development. As we closely return to our normal routines, it is time to share updates from within ESS and explain the simple actions for you to continue using SIMS – the UK’s leading MIS [management information system] for schools.”

For the uninitiated, SIMS (school information management system) is a client server architecture, with a back-end built on Microsoft SQL Server. The business logic is managed by a tailor-made .NET Framework module and the client application is also constructed with .NET. It was released in 1984.

As of October 2020, between 70-80 per cent of UK schools use SIMS though this represents a fall in market share from 80-90 per cent from October 2017, according to data provided to the Competition and Markets Authority when it was considering the sale of ESS to Montagu.

The letter reminded customers that ESS is now part of the ParentPay “family”, and the new owners are committed to “invest many millions into the future of SIMS. We are now actively preparing to deliver new and enhanced features for SIMS.”

“We will also bring greater consistency and focus on our communications and training material, enabling you to extract the maximum benefit from SIMS.”

And then came the talk of “Moving to three-year contracts” and attempts to justify it by describing the delivery of “best-in-class solutions and increased value to users.”

“[W]e are making changes to your SIMS Annual Entitlement plan. We are extending the length of the agreement to three years, giving you the certainty of a fixed cost for the first year and a capped price increase for years two and three. The revised agreement provides full access to the enhancements we’re making to SIMS, including the ‘Next Gen’ software feature sets. These improvements to SIMs will be available at no extra cost.”

The letter isn’t explicit about the new features but mentions helping schools and school groups “transform” the way they use MIS; “redefine how they leverage data”; and allowing users to be “enabled ‘anywhere, anytime’ [to] access to school MIS.”

These new features are expected to be in place by “early 2022”, the letter states.

One techie contact at a school that uses SIMS said the move to three-year agreement was an “ill-advised”. He said schools are more willing to use cloud alternatives and were given by more flexibility on supplier choice by Local Authorities.

Others leapt onto the Edugeek community forum to voice their displeasure at being asked to move to longer contracts, with many saying they only want to renew it for 12 months amid plans to move to a new MIS. The chatter on the forum spreads across six pages.

“That is incredibly poor. We don’t want to sign up to a three-year commitment. Doing so would require us to go to full tender due to the value of the contract,” said user localzuk.

In response, paulkerton said: “Well, there would be a certain irony to a company deciding to push everyone to a multi-year contract in order to try and secure themselves ending up forcing everyone into a competitive tender situation rather than their actual intention to keep their market monopoly.”

Another said they were informed that if their portal process under the renewal was not complete by 1st February, “an agreement will be generated for existing products with a 3 year term.”

“They’re attempting to lock schools into a three year contract, with no apparent option for renewing for the standard (12 months) term. For many schools that puts the contract over the tender threshold and requires them to compare the incumbent to alternative providers (Bromcom, Arbor, etc),” added localzuk.

The Competition and Market Authority frowns upon aggressive renewal tactics. Earlier this year it rapped the knuckles of the antivirus vendor community, specifically McAfee and Norton, and put guidelines in place.

However, ESS contracts relate to schools and so are are not classed as consumer contracts, meaning the laws that the CMA enforces do not apply here.

We asked ESS, CEO Brant and the Department for Education to comment. ®

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